Stay two steps ahead of the competition and increase your profitability with procurement software that provides in-depth purchasing insights.
Procurement software enables you to make accurate, efficient and proactive purchasing decisions — no matter which industry you operate in.
Benefit from strategic elements like supplier analysis and financial summaries or incorporate crucial day-to-day features like purchase orders, barcode scanning or batch recalls.
MAKE SMARTER SUPPLIER CHOICES
Choose your suppliers with confidence based on value and profit. By recording your entire purchase history, DEAR allows you to access comprehensive supplier information, powering intelligent decision-making and minimising financial losses.
PROCESS INVENTORY WITH SPEED AND ACCURACY
Use barcode scanning technology to save yourself time and reduce the risk of incorrect data entry. Whether on stock arrival or during product picks, simply scan the product barcode and DEAR will automatically select the correct inventory every time.
AUTOMATE REORDERS AND BACKORDERS
Enjoy the peace of mind that you’ll always have enough stock. With DEAR, you can set low stock reorder points to automatically trigger a purchase order when you’re running low. Meanwhile, our automated backorder feature ensures orders are fulfilled when stock arrives
EASILY UPLOAD PURCHASE ORDERS
Simplify purchase order management and gain back valuable time. DEAR makes it easy to upload large purchase orders using a downloadable template – simply populate with your line items and upload to our centralised platform.
All Purchasing Features
Bills and Credit Memos
Reorder Backordered Products
Bulk Upload of Large Purchase Orders
Serial and Batch Numbers
Full Purchase History
Reorder Stock Levels
Pending Purchase Orders
Products Price List
Supplier Financial Summary
Inventory Movement Details
Products Low on Stock
Inventory Movement Summary
Lot / Batch Recall
Job Costing Materials
Purchase Invoice Details
We Integrate With
Featured Customer Stories
96.5% of our clients would recommend our services to others
"DEAR enabled us to scale more efficiently. We have been able to automate a number of key processes, reducing manual error and time taken on admin; visibility of writebacks from our F&A and other."
"The first year we used DEAR, we concentrated on sales growth and saw an 18% increase in our top-line revenue because of the extra insights it gave us."
“It`s mainly the inventory control side of things that we use day to day. We have heavily use it for order entry, purchasing, reporting and assemblies. They`re all pretty intuitive. It would be impossible to do this without DEAR."
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Frequently Asked Questions
How to access stock levels without exiting the PO screen in DEAR purchase order management software?
You can compare the ordered item quantities with your inventory stock levels using the Verify Order function. Based on this comparison, you can then decide whether to keep an item in your PO or not. Click Verify Order. Wait until DEAR purchase order management software finishes comparing the quantities in your PO with your inventory stock levels. Review the items found in your inventory. Note the items that you may want to delete or change the quantities of items from your PO.
How do I manage the purchase order process if the procurement team has the final say before proceeding to the invoice?
You can enable the Order Approval Feature in General Settings – Purchase Process Customization. Order Approval is applied to Simple Purchases, Service Purchases, and Advanced Purchases. Once an order is authorised, instead of going directly to the Stock Received or Invoice tab, you will be given the option to Reject or Approve it.
Can DEAR purchase order management software receive stock in multiple locations?
Yes, you can receive the stock in multiple locations at the stock received stage, just choose the desired location for each product and click authorize. Alternatively, you can bulk import the received items in multiple locations via the CSV file by using the import button.
Can I receive less stock than I have ordered and close the Purchase Order in DEAR purchase order software?
Yes, you can click Mark as Received to confirm no further stock will be received, close the order and remove the order from the list of the pending orders.
What if my supplier cannot fulfill the entire order at once?
In this case, the supplier will make multiple deliveries to fulfill a single purchase order. To receive a shipment with multiple deliveries, convert the purchase order to an Advanced Purchase. Advanced Purchases are designed to handle purchase orders where multiple invoices and stock deliveries are to be considered part of the same purchase.
How to remove the incorrectly received items from the inventory and accounts in DEAR purchase order management software?
For most incorrectly received shipments, the simple unstock procedure will be sufficient. A credit note is applied to the order for the value of the incorrectly received items to update your accounts, then the unstock procedure will be started automatically to remove the items from your inventory.
Can I use unstock function in DEAR purchase order management software when products are sold, transferred, or adjusted?
If the product to unstock has been sold, transferred, or had quantity adjusted, the Unstock function will not be able to remove the item from inventory automatically. In this case, a credit note will still need to be authorised, but then a stock adjustment will need to be performed to correct your inventory levels.
Can I delete suppliers from DEAR purchase order software?
Suppliers can be deprecated when they are no longer active or in use. If a supplier has not been used in any transaction, its record can be deleted from DEAR purchase order software. Suppliers that have been used in transactions cannot be deleted from DEAR. Deprecated suppliers will not be available for selection during purchase operations.
What if I overpaid a supplier for the delivered items in DEAR purchase order management software?
In this case, you can use the supplier deposits feature. Supplier Deposits are money that you have paid to a supplier that can be used against future purchases. Before using Supplier Deposits, you will need an account to hold them. It must be a current asset account and have the ability to accept payments. Once you have an account to hold your supplier deposits, you can start adding supplier deposits with your different suppliers. There are three methods of adding a supplier deposit: through a purchase order, through a credit note/refund, or via the Spend Money function.
Can DEAR purchase order software handle supplier payments in bulk?
Yes, bulk supplier payments feature allows you to pay some or all of your outstanding invoices for a supplier at once in DEAR purchase order software.
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